Privacy Policy

Who we are

Boardrooms to Backroads Consulting LLC is a Texas limited liability company, registered at 5900 Balcones Drive, STE 100, Austin, Texas 78731, and is the controller of personal information submitted through this website. We are displayed by our registered legal name throughout this site so visitors know the business entity behind the consulting services.

Scope of this policy

This policy covers information collected through this public website. Information exchanged inside a scoped client engagement is governed by the separate written agreement and any data processing terms for that engagement.

Information we collect

We collect only what you choose to submit through our forms, such as your name, email, company, optional phone number, industry, referral details, and message content.

With your consent, we collect limited, privacy-conscious analytics about page performance. These analytics are cookieless and do not build advertising profiles. Essential cookies needed for basic site operation and to remember your consent choice are also used.

How we use information

• Respond to inquiries and evaluate whether an engagement is a fit
• Route follow-up privately to our team
• Maintain a practical record of consultation and referral requests
• Operate, secure, and improve the website
• Comply with legal obligations and protect our legal rights

Legal bases (GDPR / UK GDPR)

Where the EU or UK GDPR applies, we rely on these legal bases: your consent (for optional analytics and email updates), our legitimate interests (responding to inquiries, security, and improving the site), performance of steps toward a contract you request, and compliance with legal obligations. You may withdraw consent at any time.

Your privacy rights

Depending on where you live, you may have the right to access, correct, delete, restrict, or object to processing of your personal information, to data portability, and to withdraw consent. These include rights under the EU and UK GDPR, the California Consumer Privacy Act as amended by the CPRA, and the Texas Data Privacy and Security Act.

We do not sell your personal information and we do not share it for cross-context behavioral advertising. California residents may exercise the right to know, delete, correct, and limit the use of sensitive personal information, and will not be discriminated against for exercising these rights.

How to exercise your rights

Submit a request through the Start the Route form on the homepage. We will take reasonable steps to verify your identity and will respond within the timeframe required by applicable law. You may appeal a decision by replying to our response.

Universal opt-out and Global Privacy Control

This site treats a browser Global Privacy Control signal as a decline of optional analytics. Optional analytics loads only after affirmative consent and is not loaded when a universal opt-out signal is detected.

Data retention

We keep submitted information only as long as needed for the purposes above, to maintain a reasonable business record, and to meet legal requirements, after which it is deleted or de-identified.

Data security

We use reasonable administrative and technical safeguards to protect information. No method of transmission or storage is fully secure, so we cannot guarantee absolute security.

Service providers and processors

We use a small set of vetted providers to run the site: a hosting and forms platform, an email delivery provider for notifications and replies, and a privacy-conscious, cookieless analytics provider used only after consent.

These providers process information on our behalf under their own terms and only as needed to deliver their service.

International transfers

We operate from the United States. If you submit information from outside the United States, it will be processed in the United States. Where required, we rely on appropriate safeguards such as standard contractual clauses.

Sensitive data boundaries

Please do not submit protected health information, precise location, biometric data, payment-card data, confidential AI or model data, trade secrets, or other highly sensitive data through this general website form. If regulated information is needed for an engagement, appropriate written controls will be established before any exchange.

Children's privacy

This site is intended for businesses and is not directed to children. We do not knowingly collect personal information from anyone under 16.

Testimonials and client data

Public testimonial language is curated to avoid unnecessary personal details and sensitive client information while preserving the meaning of the original feedback.

Changes to this policy

We may update this policy as our practices or legal requirements change. The effective date above reflects the latest version.

Contact

To ask about this policy or to exercise a right, use the Start the Route form on the homepage or the contact form, addressed to Boardrooms to Backroads Consulting LLC.